Can I use the example as it is?

The example shows the shape and tone; its names and figures are made up. Open the template and give the AI your own facts, and it writes yours in the same shape.

Does it work in English and Chinese?

Yes. The document is written in the language of your brief, and any passage can be translated afterwards.

Writing is billed by the tokens used, usually a few credits per draft; the template, the skeleton and the editor cost nothing.

Wisaven

📅

Meeting Request Email Template: How to Ask, Example

A meeting request email asks someone for their time: it says in one sentence why you want to meet and what they get from it, how long it will take, and offers two or three specific times so they can say yes in one reply. The shorter and more specific it is, the more likely the answer is yes.

Get these right before you write

1Put the topic and the length in the subject line.
2Ask for less time than you think: 20 minutes gets a yes more often than an hour.
3Offer two or three exact times with the time zone, not “whenever suits you”.
4Say what you will bring or send beforehand, so the meeting has a purpose.

Structure

The document opens with these headings and blanks.

Meeting request

Subject: [Meeting request: [topic], [length]]

Hi [name],

[Who I am, if they do not know me.]

[Why I would like to meet, and what they get from it.]

[How long; in person or online.]

[Two or three times, with the time zone.]

[Or suggest a time that suits you.]

[Name, role, contact]

A complete example

Written by the AI from this brief, exactly as the workbench would write yours:

An email from Leila Haddad, partnerships manager at a language-learning app, to Mark Jensen, head of learning and development at a hotel group she met briefly at a conference in Copenhagen, asking for a 20-minute video call to show a pilot that teaches front-desk staff hotel English; a similar pilot cut training time by a third at another hotel; options: Tuesday 14 or Thursday 16 September 2027, 10:00 or 14:00 CET; she will send a two-page summary beforehand.

Email: Meeting request to Mark Jensen

Subject: 20-minute call on a hotel-English pilot for front-desk staff

Dear Mark,

We met briefly at the conference in Copenhagen – I'm Leila Haddad, partnerships manager at [app name], a language-learning app.

I'd like to show you a pilot that teaches front-desk staff hotel English; at another hotel, a similar pilot cut training time by a third, and I think it could do the same for [hotel group name].

Could we have a 20-minute video call? I'll send a two-page summary beforehand so the call stays focused. A few options:

Tuesday 14 September 2027, 10:00 or 14:00 CET
Thursday 16 September 2027, 10:00 or 14:00 CET

If none of these suit, just reply with a time that works for you and I'll fit around it.

Looking forward to hearing from you.

Best regards, Leila Haddad Partnerships Manager, [app name] [phone] | [email]

Names, figures and dates in the example are made up for illustration.

How it works

1Open the template: a document with the skeleton and the brief appears.
2Add one line about your case to the brief, or attach your notes as sources, and press First draft.
3Edit directly, or ask the AI to tighten, expand or translate any passage; every AI change is reviewed before it lands.

✨ Write one from this template

Questions

Can I use the example as it is?: The example shows the shape and tone; its names and figures are made up. Open the template and give the AI your own facts, and it writes yours in the same shape.
Does it work in English and Chinese?: Yes. The document is written in the language of your brief, and any passage can be translated afterwards.
Is it free?: Writing is billed by the tokens used, usually a few credits per draft; the template, the skeleton and the editor cost nothing.