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Recommendation Letter Template: Job or Grad School

A recommendation letter vouches for someone applying for a job, a degree or a scholarship. It says who the writer is and how they know the candidate, then proves the praise with two or three specific examples and their results, compares the candidate with others the writer has seen, and ends with a clear recommendation and contact details. Specific stories persuade; adjectives do not.

Get these right before you write

  1. 1Ask the candidate for their CV, the job or program description, and two things they want you to mention.
  2. 2Use examples with results: “led the survey of 200 farmers that changed our design”.
  3. 3Compare honestly: “among the best three of the 30 analysts I have managed”.
  4. 4Keep it to one page, and offer to be contacted.

Structure

The document opens with these headings and blanks.

Letter of recommendation
[Date]
To [the admissions committee / hiring manager],
[I am writing to recommend [name] for [program or job]. Who I am, in one sentence.]
[How I know them: role, how long, how closely.]
[Example one: what they did, and what came of it.]
[Example two.]
[How they compare with others; one quality that stands out.]
[A clear recommendation; an offer to answer questions.]
[Name, title, organisation, email, phone]

A complete example

Written by the AI from this brief, exactly as the workbench would write yours:

A recommendation letter from Dr. Samuel Osei, senior researcher at an agricultural NGO, for Lucía Fernández, who worked under him for two years as a research assistant and is applying to a master’s program in environmental policy: she designed and ran a survey of 200 smallholder farmers in Ghana that changed how the NGO designed its irrigation program, taught herself R to analyse the data, and presented the findings to the regional ministry; among the best three of the 15 assistants he has supervised.

Letter of Recommendation for Lucía Fernández

Dr. Samuel Osei Senior Researcher, [NGO name] [Address] [Email] | [Phone]

[Date]

Admissions Committee Master's Program in Environmental Policy [University name]

Dear Members of the Admissions Committee,

Introduction and Basis for My Recommendation

I am writing to recommend Lucía Fernández, without reservation, for admission to your Master's Program in Environmental Policy. I am a Senior Researcher at [NGO name], an agricultural NGO working with smallholder farming communities in Ghana, where I lead [research area / program name]. Over the past [number] years I have supervised 15 research assistants, and I have reviewed and designed field research for [number] programs. I therefore have a clear basis for judging both the quality of Lucía's work and how it compares with that of her peers.

How I Know the Candidate

Lucía worked under my direct supervision for two years as a research assistant, from [start month/year] to [end month/year]. In that role she was responsible for designing data collection tools, conducting fieldwork with farming communities, analysing results, and reporting findings to our program teams and external partners. I met with her weekly and reviewed all of her major outputs, so my assessment is based on close and sustained observation of her work.

Examples of Her Work

Designing and running a survey of 200 smallholder farmers

Lucía's most significant contribution was a survey of 200 smallholder farmers in [region], Ghana. She designed the questionnaire, planned the sampling, and managed the fieldwork herself, including [number] enumerators and the logistics of reaching dispersed rural households. Her findings directly changed how our organisation designed its irrigation program: [specific change, e.g. which communities were prioritised or how the scheme was structured]. It is rare for a research assistant's work to reshape an organisation's programming, and this is the clearest evidence I can offer of her ability to turn evidence into policy-relevant decisions.

Teaching herself R to analyse the data

When the survey data came in, Lucía recognised that the analysis required tools beyond what she had used before. Rather than wait for support, she taught herself R over [timeframe], built a reproducible analysis workflow, and produced the statistical results and visualisations that underpinned our recommendations. Her analysis was [reviewed by / adopted by] [team or partner], and the code she wrote is still in use within our team. This showed an initiative and a capacity for independent learning that will serve her well in a demanding graduate program.

Presenting findings to the regional ministry

Lucía presented the survey findings to the [regional ministry name] in [month/year]. She prepared the presentation, fielded questions from senior officials, and communicated technical results to a non-specialist policy audience with clarity and confidence. [Outcome of the presentation, if any]. Her ability to bridge field data and government decision-making is exactly the skill set an environmental policy program aims to develop, and she already possesses it.

How She Compares with Others

I have supervised 15 research assistants in my career. Lucía is among the best three. What distinguishes her is the combination of rigorous methods, genuine initiative, and the judgement to see what research findings mean for real programs and policies. Many assistants are capable of executing a research plan; very few design one that changes how their organisation works, and fewer still present it credibly to government.

Recommendation

I recommend Lucía Fernández for admission to your Master's Program in Environmental Policy with the strongest possible enthusiasm. She has the analytical ability, the self-discipline, and the policy awareness to excel in graduate study, and I am confident she will contribute substantially to your program and to the field.

I would be glad to discuss her candidacy further.

Sincerely,

Dr. Samuel Osei Senior Researcher, [NGO name] [Email] [Phone]

Names, figures and dates in the example are made up for illustration.

How it works

  1. 1Open the template: a document with the skeleton and the brief appears.
  2. 2Add one line about your case to the brief, or attach your notes as sources, and press First draft.
  3. 3Edit directly, or ask the AI to tighten, expand or translate any passage; every AI change is reviewed before it lands.

Questions

Can I use the example as it is?
The example shows the shape and tone; its names and figures are made up. Open the template and give the AI your own facts, and it writes yours in the same shape.
Does it work in English and Chinese?
Yes. The document is written in the language of your brief, and any passage can be translated afterwards.
Is it free?
Writing is billed by the tokens used, usually a few credits per draft; the template, the skeleton and the editor cost nothing.

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