New Employee Welcome Letter Template With Example

Get these right before you write

1Send it three to five days before the start, not on the morning itself.

2Give the exact entrance, time and person to ask for; that is what new starters worry about.

3Lay out the first week day by day, with at least one real piece of work in it.

4Name a buddy who is not their manager, for the questions people feel silly asking.

Structure

The document opens with these headings and blanks.

Welcome to [company], [name]

[A warm welcome; why we are glad you are joining.]

##Your first day

When: [date, time]

Where: [address, entrance, or link]

Who meets you: [name, role]

Bring: [ID, bank details, …]

##Your first week

[day: what happens]

##Your buddy

[Name, what they can help with.]

##Before you start

[Who to contact with questions.]

[Close, manager’s name]

A complete example

Written by the AI from this brief, exactly as the workbench would write yours:

A welcome letter from Priya Shah, engineering manager at a small software company in Lisbon, to Daniel Okonkwo, who starts as a backend developer on Monday 7 June 2027 at 9:30 at the office on Rua da Prata 80, third floor, ring "Studio"; Priya meets him; bring ID and a tax number for the contract; first week: laptop setup and team lunch on Monday, codebase walkthrough on Tuesday, his first small fix shipped by Thursday, Friday demo; his buddy is Inês Costa, a frontend developer; questions before then to Priya at [email protected].

Welcome to the Team, Daniel

Dear Daniel,

We're delighted you've accepted the backend developer role. The whole team is looking forward to working with you, and I'm glad to be the one welcoming you aboard.

Your First Day

Date and time: Monday 7 June 2027, 9:30
Where: Rua da Prata 80, third floor, Lisbon
Getting in: Ring the bell marked "Studio" and I'll come down to meet you.

What to Bring

A valid ID
Your tax number (needed to finalise your contract)

Your Buddy

Inês Costa, one of our frontend developers, will be your buddy for the first weeks. She'll show you around, answer the everyday questions, and make sure you know who's who. Lean on her as much as you like.

Your First Week

Day	What's planned
Monday	Laptop setup, meet the team, team lunch
Tuesday	Codebase walkthrough
Wednesday–Thursday	Pick up your first small fix and ship it by Thursday
Friday	Demo your fix to the team

The aim is simple: get you comfortable, get you shipping, and have some fun along the way.

Before You Start

If you have any questions between now and 7 June, email me at [email protected]. No question is too small.

See you on Monday 7 June.

Warm regards,

Priya Shah Engineering Manager

Names, figures and dates in the example are made up for illustration.

How it works

1Open the template: a document with the skeleton and the brief appears.

2Add one line about your case to the brief, or attach your notes as sources, and press First draft.

3Edit directly, or ask the AI to tighten, expand or translate any passage; every AI change is reviewed before it lands.

Questions

Can I use the example as it is?

The example shows the shape and tone; its names and figures are made up. Open the template and give the AI your own facts, and it writes yours in the same shape.

Does it work in English and Chinese?

Yes. The document is written in the language of your brief, and any passage can be translated afterwards.

Is it free?

Writing is billed by the tokens used, usually a few credits per draft; the template, the skeleton and the editor cost nothing.